March 4, 2025 -  posted

Longwood Foundation - Grants Associate

Salary Range: $60,000 - $75,000 with outstanding benefits. Salary commensurate with prior experience.

Location: Wilmington, DE (hybrid work environment; requires a minimum of 3 days/week onsite, subject to change as required by scheduled meetings)

The Longwood Foundation and Our Grantmaking Approach 
The Longwood Foundation was founded in 1937 by Pierre S. du Pont. Since then, the Foundation has provided over $2 billion in grants to nonprofits serving the state of Delaware and Kennett Square, Pennsylvania. Our mission is to be a catalyst to strengthen nonprofits in our geographic region. To achieve this, we provide grants through responsive grantmaking and capacity building investments currently focused on nonprofit leaders. Within responsive grantmaking, each year we operate two grant cycles which award between $20 million - $35 million annually, utilizing a unique analytic framework to evaluate grant proposal and determine funding recommendations. As a Foundation and team, we operate in service to the nonprofits in our region by providing exemplary administrative support to all prospective applicants and grantees. Our open and responsive process employs a rigorous and high bar. We prioritize administering a grantmaking process that is equitable and transparent so that we can make the most impactful funding decisions for our region. We aim to support and equip all interested and eligible organizations within our geography with the tools and technical information necessary to successfully navigate our grantmaking process. We do this by being highly responsive, thoughtful, and intentional in all communications and interactions with internal and external stakeholders. Our process evolves slightly from cycle to cycle, which requires high levels of adaptability and flexibility to maintain a best-in-class experience for all those with whom we come in contact, whether the organization is awarded funding or not. We are an agile, values-driven, and service-oriented Foundation, and we believe that we are stewards of our mission and overarching vision: that our funding will enable nonprofits to better serve their communities, thereby improving quality of life in our region. 

 
Overview/Position Summary 
The Grants Associate is an integral member of the responsive grantmaking team who works both independently and collaboratively with team members and leadership to advance the Foundation’s mission. The Grants Associate is key to facilitating internal grantmaking operations. They will oversee the administrative and technical aspects of the grant lifecycle, including maintaining and updating the Foundation’s grant management system (Foundant). This position is responsible for ensuring that all grant-related documents and procedures are maintained and executed professionally, equitably, and efficiently. 
 
The Grants Associate oversees the grants management system and processes all grant-related documents within the portal, working closely with the Grants Manager to ensure data integrity across all grantmaking systems.  This position manages a high volume of data and records, internal and external communications, and serves as the primary point of contact and provider of technical support for the grants management system to prospective applicants, grantees, and other stakeholders. The Grants Associate will prepare and edit significant sections of the Board Book of grant requests for Trustee consideration. This position also manages and updates the grantmaking sections of the Foundation’s website to ensure that all related communications are current and accessible at all times. They will also provide administrative support for applicant and grantee events. The Grants Associate also assists the Senior Program Officer, Grantmaking and the Grants Manager with the optimization of the grant administration process to support evolving Foundation needs and contributes to shared learning and continuous improvement initiatives, striving to make the grant administration processes as equitable, efficient, and effective as possible.

How to Apply: Please visit our website, www.longwoodfoundation.org/join-our-team/ for the full position description, and further instructions on how to apply. The deadline to apply for this position is April 1, 2025.

Responsibilities 
Grants Management System & Processes, Grant Cycle Management, and Technical Assistance (70%)

• Manages the grants management system, (currently Foundant), and collaborates with the Grants Manager to administer the responsive grantmaking process via established internal policies and practices.
• Coordinates with the Grants Manager and Foundation Controller to issue and track grantee communications, grant agreements, grantee award letters, electronic fund payments, follow-up forms, and other necessary documentation following the Foundation’s funding decisions – ensuring they are accurate and comprehensive.
• Maintains, updates, and distributes electronic communications and notifications within the grants management system to facilitate communications between the grantmaking team and external parties.
• Assures the accuracy and integrity of the grants management system via regular system maintenance and updates; creates new processes within the system as needed.
• In collaboration with other members of the grantmaking team, creates reports using the grants management system for internal processes.
• Serves as primary point of contact for grants management system-related inquiries, troubleshooting issues with system access, and providing administrative guidance and technical support to facilitate applicant/grantee interaction with the portal.
• Provides technical and administrative support to grant evaluators and other team members to promote the effective use of grantmaking systems, programs, and processes in the grants management system.

• Prepares request summary page templates for all applicants in each grant cycle, including edits to grant applicant provided summaries.
• Develops grant docket materials for each grant cycle, including the table of contents and other related materials.
• Assembles the individual draft documents into one final version for Trustees Meetings.
• Reviews and edits all drafts in the document to ensure accuracy and readability.
• During Trustee grant decision meetings, records the Trustee decisions and rationale; Prepares the record keeping documents from the grantmaking portion of these decision meetings.

• Works collaboratively with grantmaking team to coordinate and execute events for applicants and grantees.
• Assists the Office Manager and Grants Manager with the coordination of the guest list and related materials.

• Performs regular updates to the Foundation website each cycle, ensuring that all grant-related communications are current and accessible at all times.
• Makes all necessary updates to technical assistance materials each cycle based on feedback received from the grantmaking team’s continuous improvement process.

Other Duties as Assigned (<5%)

Skills and Competencies 

• Strong Values Alignment: Exhibits the Longwood Foundation’s values personally and professionally, and operates with integrity, purpose, and humility. Operates with a service-oriented mindset and approach to work.
• Highly Collaborative and Agile: Is a highly collaborative and collegial team player who is flexible, responsive, works hard, is eager to learn and improve, and thrives in a fast-paced environment. This person should be able to work both independently and collaboratively to advance a shared mission & vision. Committed to fostering and maintaining a positive culture within an evolving organization.
• Exacting Attention to Detail in Administrative Execution: Employs a meticulous approach to ensure accuracy, consistency, and compliance.
• Exceptional Written Communication and Proofreading Ability: Ensures high-quality, professional written materials by editing for grammar, punctuation, clarity, and style across various formats.
• Technology & Database Proficiency & Comfortability: Demonstrates a proficiency and comfort with technology, software, and the operation of databases.
• Good Judgement and Discernment: Exhibits good judgement and discernment in how they approach their work, in prioritization, in execution, in when and how they elevate issues and questions, in handling confidential information, and in internal and external communications.

• Minimum of three years of experience in administrative management (or a combination of education and relevant experience).
• Prior experience displaying superior attention to detail with high-stakes written communications and records management.
• Delivers high-quality, professional written materials by editing for grammar, punctuation, clarity, and style across various formats.
• Proficiency in Microsoft Office Suite (including Word, Excel, PowerPoint, and Outlook), and general comfort with technology, software, and the operation of databases.
• Willingness and ability to travel as needed within the state of Delaware and surrounding area on a consistent basis; ability and interest in traveling to professional development events throughout the United States. 

• Experience in grants administration or a similar role within a nonprofit organization or foundation preferred.
• Direct administrative experience with grants management software, such as Foundant, preferred.
• Exposure to Delaware and/or southern Chester County preferred.

February 10, 2025 posted

Delaware Community Foundation - Philanthropy Officer

Opportunity: The DCF seeks an enthusiastic, experienced fundraiser to join our organization as Philanthropy Officer. The individual filling this new position will have a key role in identifying, stewarding and soliciting donors to support an exciting period of expansion and growth for the DCF. The ideal candidate is a seasoned development professional who is passionate about connecting donors with important issues affecting Delaware, and who will successfully work with the Philanthropic Services team to increase the impact of philanthropy throughout the state. They must also exemplify the DCF’s commitment to excellent donor service and inspire fulfillment of our Donor Promise, to help people give with joy and confidence, throughout the entire organization.

Salary Range: $68,000 - $75,000 and depends on experience and education.

Benefits include no-cost coverage for employees for health; 100% employer-paid premium for vision and dental insurance; option to add additional family members at a low cost; 403B retirement contribution with 100% vesting on day 1; employer-paid short-term and long-term disability, life insurance; 9 core holidays plus 4 floating holidays; generous paid time off. This position is based in the DCF’s Wilmington headquarters. DCF staff are currently working in a hybrid in-office/remote model.

How to Apply
To apply, please submit a cover letter, resume and three references to search@delcf.org by 5:00 p.m. on March 7, 2025. Only complete applications will be considered. All applications will be strictly confidential.

Position Description: The Philanthropy Officer, Northern Delaware plays a key role in the foundation’s efforts to grow the assets of the DCF in order to increase the impact of philanthropy in the state. The Officer works closely with the Director of Advancement to provide high-level stewardship and support for fundholders and supports the development strategy for the organization that aims to lead to significant growth of assets through current and planned giving. The primary, though not exclusive, focus for this position is on the geographic region above the C&D Canal. This position assists on delivering expanded donor services, tracking major prospects, and executing the DCF’s annual appeal campaign.

Specific Responsibilities

  Donor Services

• Manage Donor Service Initiatives and Requests, both donor-initiated and internally initiated queries, including assistance with DCF’s online portal, grantmaking, gift receipt confirmation, scheduling, event assistance, and other tasks.
• Play Lead Assist Role in Annual and Special Fundraising Campaign, Events and Activities aimed at cultivation and stewardship of donors and inspiring increased giving through our demonstrated impact in the community.
• Support Fundraising Campaign Planning and Development, including campaign for endowment, capacity building and other strategic philanthropy initiatives aimed at increasing the DCF scope of work and impact in our community.
• Manage Donor Prospects, including individual and organizational fundholders for stewardship, cultivation and solicitation of gifts to establish or grow funds at the DCF for the benefit of the community.
• Collaborate with other Members of the Philanthropic Services Team to develop and achieve annual and multiyear fundraising goals to support discretionary grantmaking, special projects and other initiatives.

• Execute sponsorship solicitations to support organizational events and operations.
• Collaborate with Donor Services Coordinator and Finance Team on fundraising reporting, analytics and metrics aimed at evaluating the effectiveness of our strategies and tactics.

• 5+ years direct fundraising experience in building and stewarding donor relationships to meet and exceed fundraising goals
• Strong network and understanding of unique philanthropic landscape in Delaware
• Excellent communication and writing skills
• Prior success working in a major gift and/or endowment campaign strongly preferred.

January 23, 2025  posted

              Women’s Philanthropy Institute

The Women’s Philanthropy Institute is seeking a dynamic Executive Director to lead its mission of advancing women’s philanthropy through rigorous research, education and engagement.

As part of the Indiana University Lilly Family School of Philanthropy, WPI is the only academic institute dedicated to studying the intersection of gender and philanthropy. This is a unique opportunity to shape the future of philanthropy on a national and global scale.  Learn more and apply:https://bit.ly/3C9tc3P.

Learn More about Philanthropy as a Career