Position Title: Grants Manager: part time, employed
Reports To: Executive Director
Mission: Our Mission is to provide financial assistance to merchants in Philadelphia.
Vision: TMF makes grants to companies and their owners. We improve the local economy, create and retain jobs, support energy-saving strategies, nurture companies that take leadership roles, maintain family ownership through generational change, improve or create revenue streams and empower referring partners to realize their goals.
Founded: January 28, 1854 by legislative act
General Statement of Duties
The Grants Administrator will be involved in all aspects of grant compliance and review for the Fund’s portfolio of grants. This will include performing due diligence for all applicants to ensure all IRS requirements are met, as well as TMF eligibility criteria are met. The grants administrator will play a key role in the maintenance of the grants process including creating grant summaries, managing workflows, compiling reports, updating web site, managing social media, etc.
Working Hours:
The work schedule is negotiable but salaried and based on a 20 hour work week. There is some flexibility in setting the work schedule. Minimal evening hours. Pro-rated vacation and holidays.
Salary will be negotiated based on experience.
Essential Duties and Responsibilities
- Manage workflows to ensure responsive and timely decisions.
- Perform required due diligence on applicants with ED.
- Prepare reports for Program Committee (grants) and Board.
- Provide technical assistance to applicants regarding Fund’s online grants process. (to be implemented and updated with strategic efforts as needed)
- Receive and process applications.
- Ensure coding and information is entered in the Fund’s database.
- Maintain grantee records (paper and computer) with particular attention to payment information.
- Compile and circulate relevant reports and datasets to both internal and external audiences.
- Participate in Board of Manager’s meetings and working groups, writing minutes and meeting notes as required.
- Update and maintain operations manuals and office filings. (as needed)
- Manage payments & projects after grant decisions are made by Program Committee utilizing QuickBooks.
- Update and maintain TMF’s Referring Partner list and produce periodic mailings to partners and board using MailChimp
- Deepen and broaden TMF’s general market outreach using social media (Facebook, Instagram, LinkedIn)
- Manage the upkeep of the website and its content, including but not limited to eligibility criteria, the PDF and online application, past grantee narratives, etc.
- Assist with strategic efforts as needed both in-house and with outside hired consultants
Minimum Qualifications
- Background in the nonprofit sector or foundation sector.
- Must be organized and have strong interpersonal and communication skills.
- Must demonstrate exceptional writing and interpersonal skills.
- Attention to detail.
- Strong computer skills, particularly with Excel, social media, MailChimp, and Access.
- Demonstrated ability to exercise independent judgment and initiative; to prioritize and accurately complete multiple tasks; and to work under deadlines and changing priorities.
- Collaborative skills a must.
- WordPress experience a plus.
- QuickBooks experience a plus.
- Tableau experience a plus.
Education and Experience
Bachelor’s degree required.
Application Process:
Send résumé (in Word or PDF format) and cover letter to info@merchantsfund.org. Include “Grants Manager” in the subject line. Only those selected for an interview will be contacted.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities and activities required for the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
The Merchants Fund is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
