The Zalik Foundation is a newly formed family foundation in Atlanta, GA whose grant making aims to improve Jewish education, empower women and girls, promote entrepreneurship, and ensure children and seniors live with promise and dignity. Our work is focused in, but not limited to, Atlanta and Israel. We are seeking great talent to help us grow our impact in this start-up phase of our operation.
Foundation Administrator will support the administrative needs for the Foundation's Executive Director and President and will play a critical roll in building the infrastructure and operational systems for this new foundation. They will play a critical roll in grants administration, interacting with potential and current grantees. This is an exciting opportunity for a highly organized, flexible individual who is looking to contribute their talents to building a new philanthropic organization.
Responsibilities
Administrative Support
Perform general administrative duties for President and Executive Director; however, as the organization grows, support for additional professionals may be required.
Perform general office duties such as running errands, preparing materials, filing, copying, mailing, and answering phone calls.
Plan for and implement meetings, which may include ordering meals, compiling materials, collecting RSVPs, greeting guests, taking minutes and any needed set-up or clean-up.
Manage calendars, schedule meeting and travel arrangements for Executive leadership.
Process office related invoices and expense payments.
Coordinate support from vendors including technology, office supplies, and others as necessary.
This position will rely heavily on organization skills, relationship building, written and oral communication as well as documentation skills.
Programmatic Support
Perform grants management duties, including collect and review documentation from potential and current grantees, communicate deadlines. Ensure accuracy and quality of all documents.
Process interim and final reports from grantees.
Maintain required records for grantees, including hard files and grants management database.
Arrange details and logistics of site visits.
Screen all incoming calls and requests for information from organizations seeking funding.
Undertake special duties as assigned
Qualifications
Proficient in Microsoft Office Suite with high proficiency in MS Excel (formulas, Pivot table, etc.)
Detail oriented with great organization skills
Effectively prioritize, multi-task and manage time to support the work of various functions.
Flexibility and works well under pressure and possess a high sense of urgency
Strong decision making and analytical abilities
Excellent written and oral communication and interpersonal skills.
Takes initiative, as appropriate, and can work well independently and as part of a team.
Strong sense of integrity
Requirements/Other
Knowledge of the nonprofit or foundation sector
Previous Executive Assistant experience
Bachelor’s degree preferred
3-7 years full time work experience preferred
How to Apply
Interested candidates should send a cover letter, resume, and salary history by email to Amanda Abrams at aabrams@zalik.org. Please note "Foundation Administrator" in the subject line of the email. No phone inquiries, please.
