Foundation Coordinator, The J. Willard and Alice S. Marriott Foundation

The J. Willard and Alice S. Marriott Foundation is a private family foundation established in 1966. For over 50 years, the Foundation has been dedicated to helping others by supporting extraordinary nonprofit organizations that:

• Provide civic and human services;
• Foster educational achievement;
• Expand opportunities for youth and adults;
• Develop the next generation of hospitality leaders; and
• Lead innovation in health and medicine.

The J. Willard and Alice S. Marriott Foundation manages a sizeable portfolio and accepts grant proposals from nonprofit organizations on an ongoing basis. The Foundation Coordinator provides operational and grant administrative support for the Foundation in a small, team-oriented office. In addition, this position will participate in a broad range of operational logistics and tasks for the Foundation including support for the bi-annual Board of Trustees Meetings. This position reports to the Operations Manager for the Foundation.

Note: This position is based out of the corporate office and does not offer the option to be remote.

Job Specific Duties:

The Foundation Coordinator will support the team members across different areas of the organization. Under the supervision of the Operations Manager, the Foundation Coordinator will be expected to:

I. Day to Day Administrative & Operational related responsibilities:

• Support the Executive Director (ED) by managing ED’s schedule and calendar.
• Coordinate internal and external meetings including material preparation, conference room booking, greeting guests, logistical support, serving refreshments and arranging catering.
• Schedule and coordinate ED’s travel arrangements.
• Assist with managing and processing ED’s business expenses.
• Support the overall functioning of the office and team by managing mail, office supplies, IT needs, Foundation emails, voicemails and team calendars.
• Assist with maintenance of Customer Relations Management (CRM) database.
• Digitize Foundation records in preparation for an office move.
• Update website content on a routine basis and ensure website vendor is maintaining contractual obligations.
• Other responsibilities and duties as assigned.
• II. Administrative & Operational related responsibilities for the Board of Trustee Meetings:
• Support the Operations Manager in preparing for trustee meetings, duties include:
• Arrange logistics of meetings, including scheduling participation of trustees.
• Assist with details and coordination of meeting guests.
• Provide support with preparing board book content.
• Print, compile and distribute board book and other materials.
• Prepare the board room before and after meetings.
• Take notes at meetings and prepare draft of minutes.
• Coordinate completion of follow-up tasks from the meetings.

III. Program & Grant related responsibilities:

• Draft correspondence, letter and email, on behalf of the ED and Program Managers.
• Respond to grantees and potential grantees regarding online applications and reports.
• Provide support grant processing, as necessary.
• Assist with streamlining grants operations and reporting, as needed.
• Education & Experience:
• Bachelor’s degree preferred
• Minimum 2 years work experience, preferably in a nonprofit environment
• Previous exposure to the nonprofit and/or philanthropic sectors a plus
• Proficiency with Microsoft Office products
• Familiarity with Drupal and Fluxx grants management database preferred
• Self-starter, able to work independently, and proven success at multi-tasking
• Strong organizational skills, attention to detail, and accuracy of information
• Strong writing/editing and verbal communication skills and the ability to ensure the efficient and timely flow of information and communication
• Ability to work well under pressure and meet deadlines
• Ability to manage upwards as well as work with team members in a collaborative approach
• Ability to work in a fast-paced environment
• High level of professionalism, and experience interacting with senior level executives
• Ability to maintain confidentiality of information and documents

Interested applicants should apply at: http://bit.ly/FoundationCoordinator