Position Summary: Responsible for the full cycle human resource function including performance management, recruitment and selection, benefit administration, organizational development, compensation administration, training coordination and scheduling, compliance and communications. Additionally, oversee office functions related to office equipment, supplies, mail pick-up and distribution, and office practices.
Joshua M. Freeman Foundation
Mission: Partnering to present memorable performances and provide inspired arts education for all
Vision: A vital source of exceptional cultural experience
Core Purpose: Creating opportunities to elevate the human spirit
Carl M. Freeman Foundation
Mission: Commit time, talent and treasure to facilitate, support and promote innovative community-based leadership and giving. We seek to honor our founders’ legacies and passions by endorsing excellence and leveraging resources in the areas where the Carl M. Freeman Companies live, work and play.
Position Duties and Responsibilities:
Recruitment & Selection
Develop and implement recruitment plans and strategies to fulfill staffing needs
Sourcing candidates for consideration – internal referrals, ads, recruiters, colleges
Screening resumes
Participate in and coordinate the interview process with all key players
Reference and background checks; draft offer letters
Work with Marketing Director to assure recruiting materials are representative of our culture
Establish contacts at college career centers; plan campus visits; attend career fairs
Provide training to manager and supervisors on hiring, HR requirements and regulations and HR best practices.
Performance Management
Review all existing job descriptions and create new descriptions as needed with a standard format and consistent structure
Create framework for employee professional development plans and measurement tools
Coordinate and lead the annual and bi-annual performance evaluation program; provide training to managers
Reviews and updates core competencies, core values, and key performance measures for inclusion in the evaluation process
Coach managers in their communication, feedback and interaction responsibilities with staff.
Work with managers, as needed, on providing progressive discipline and performance improvement plans and participate, as needed, in the meetings with employees.
Manage the employee termination process and lead the appropriate meeting with the manager and employee.
Onboarding
Manage the onboarding/orientation process for new employees including the set up and coordination with the third-party payroll service (TriNet PEO).
Develop and maintain handbook, policies and procedures
Manage internship relationships and the onboarding process for interns
Develop and implement seasonal staff orientation program with the leadership team
Benefit Administration
Administer the Foundation’s benefit programs (e.g. insurance policies, 401k, leave policies, etc.)
Coordinate and set up of employee benefits for new hires and initiate requests for access to applicable company systems
Research and analyze benefit plans, programs and policies
Make recommendations based on data analyses
Work with the Controller to determine cost-sharing alternatives for the various health insurance offerings.
Work with insurance brokers and benefit carriers
Lead the enrollment, renewal and communication process for open enrollment
Ensure legal compliance, including issuing required annual notices
Payroll
Process bi-weekly payroll via third-party payroll service (TriNet PEO), prepare payroll data for Controller to record in accounting system; produce and submit reports on HR activity and payroll
Compensation Administration
Establish, with the Controller and Executive Director, the wage and salary structure and pay policies
Coordinate the annual pay increase process
Monitor and research compensation trends
Ensure firm is compliant with state and federal wage laws
Manage the contracts and all requirements for Independent Contractors
Support annual budget process through preparation of the annual compensation study for all year-round staff positions using benchmarking data
Training
Work with the Foundation leaders to identify training needs to meet Foundation needs and expectations
Compliance
Maintain up-to-date personnel information and files
Working with TriNet PEO lead Foundation compliance and reporting with all existing governmental and labor laws; protects the interest of employees and the firm in accordance with human resources policies and governmental laws and regulations. Minimizes risk.
Ensure management actions conform to employee handbook and labor laws
Conducts investigations when staff complaints or concerns are brought forward
Promote workplace safety and positive work environment
Organizational Development
Support and work in conjunction with Foundation leadership on succession planning, employee retention, change management and firm communications
Develops, recommends and implements personnel policies and procedures, prepares and maintains Employee Handbook
Lead initiatives for establishing the Foundation as a “best place to work”
Produce management reporting of key metrics
Participate in the Foundation’s culture committee
Office Operations
Manage office equipment/services contracts (copier, shredding, postage meter, office cleaning, etc.)
Cost effectively manage and order office supplies
Support the annual budget process and the on-going monthly financial forecast process to maintain fiscal responsibility for office needs
Coordinate bi-monthly staff meetings and Action Item tracking to foster accountability
Coordinate the processing of IT requests from staff (software, equipment and consulting)
Oversee the Policy and Procedure Directory and Google Drive Directory and coordinate appropriate training
Other duties as needed to support the overall success of the organization
Knowledge, Skills, Abilities and Other Characteristics:
5+ years management level human resource generalist experience
Bachelor’s degree in Human Resources, Business Administration, or related area
Non-profit experience preferred by not required
One or more of the following certifications PHR/SPHR/SHRM-CP/SHRM-SCP
Strong working knowledge of employment law, employment regulations, HR functions and best practices
Ability to maintain confidentiality and discretion
Proficiency with Microsoft Office (with strong emphasis in Excel) and Google products
Excellent written and verbal communications skills
Strong interpersonal and coaching skills required
Strong analytical, organizational, computer and problem-solving skills
Strong understanding of creating financial budgets, processing and tracking expenditures, and forecasting
Current driver’s license in good standing with local DMV
Maintain CPR/AED certification (will provide training if not currently certified)
Self-starter who is able to define, enrich, and enhance this role on an ongoing basis
This is a standard 40-hour work week, Monday through Friday, with additional hours on occasion to include weekends
General Information:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Position descriptions may be modified at the discretion of the Foundations at any time with or without notice to incumbents currently in the position. All reasonable efforts will be made in order to notify incumbents of position description changes. Reasonable accommodations will be made for those qualified incumbents with a disability, as stated under the ADA. For more information or to request a reasonable accommodation, please contact Human Resources.
The incumbent must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals, including clients, visitors, employees and others, in order to ensure access to the organization’s services.
To apply please send a cover letter and resume:
Bernadette Dowling at bernadette@freemanfoundation.org
