Operations Director: Delaware Breast Cancer Coalition (DBCC)

POSITION:  Operations Director

PURPOSE:  The Delaware Breast Cancer Coalition (DBCC) is Delaware’s most trusted resource for breast cancer information, support and education. DBCC is a diverse organization serving those who are experiencing a breast cancer diagnosis; educating the community about breast cancer and reducing one’s risk of diagnosis; and navigating underserved women to mammography screening.  The Operations Director will report to the Executive Director and work collaboratively with all staff to oversee and manage the day-to-day operations of the agency including: agency infrastructure, staff and human resources, programs/services, finance, and data/systems.

REPORTS TO:  Executive Director

GENERAL RESPONSIBILITIES: The Operations Director is responsible for overseeing the day-to-day operations, financial objectives, programs/services, and the goals of the strategic plan.

EXPECTED EDUCATION AND SKILLS: Bachelor’s degree or equivalent work experience in education, health-related field, social sciences, or social work; five – ten years senior leadership experience in women’s health advocacy and mission-driven nonprofit health care. This compassionate individual will have excellent interpersonal skills, work ethic and team player attitude and should be comfortable in a fast-paced, high-energy, statewide nonprofit agency requiring travel throughout the state.   

• Proven staff supervision and knowledge of Human Resources policies and procedures
  
• Comprehensive and current knowledge of fund raising techniques
  
• Knowledge of Donor Perfect or comparable donor database required
  
• Demonstrated ability to lead by personal example, to train and coach others, and to set and achieve strategic fund raising and financial performance goals
  
• Flexible, creative problem solver with exceptional organizational skills and attention to detail
  
• Excellent communication, written, and presentation skills
• Project management experience, especially around facilities, vendor negotiations and IT support
• Oversight of accounting procedures
• Proven program assessment, development, implementation and evaluation experience
• Proven budget development and management experience
• Strong experience with spreadsheet development including Excel, PowerPoint and Word
• Valid driver’s license and excellent driving record required
  

SPECIFIC DUTIES:

Leadership and Management

·    Supervise, manage and lead staff of twenty individuals

• Responsible for the hiring and retention of qualified paid staff and un-paid volunteers
• Ensure that job descriptions are developed, annual performance evaluations are held, and appropriate human resource policies are practiced
• Identify staffing needs and lead the employee onboarding experience to ensure that all new employees are successfully transitioned in their new position
• Maintain an effective management team
• Encourage staff and volunteer development and education
• Assist program staff with staying current in the field of breast cancer trends and advances
• Maintain a working environment which attracts, keeps, and motivates a diverse staff of qualified individuals

• Work with program staff to oversee the development, implementation and evaluation of agency programs/services, client data collection, and reporting
• Lead the staff and volunteers in the preparation of the annual objectives, budget, and associated work plans
• Oversee and implement appropriate resources and ensure that the operations of the agency are appropriate
• Ensure official records and documents are maintained and the agency is compliant with federal, state, and local regulations
• Participate on the POC (Partnership Oversight Committee) whose partnerships represent one quarter of the agency’s budget
  
• Work with the special event coordinator on the organization and implementation of special fundraising events
  
• Serve as key contact, along with Executive Director, for state contracts and negotiations
  
• Oversee staff meetings, funder site visits, and assist in agency event preparation and participation
• Serve as the point of contact responsible for office space, office management and business processes that support the Delaware Breast Cancer Coalition’s statewide offices and employees
• Manage centralized office procedures around acquiring and maintaining organizational assets (supplies, technology, equipment, furniture, use of credit cards, and petty cash)
• Perform basic cost-benefit and other analyses to support organizational decision-making; create and maintain physical and electronic files and tracking systems; document retention and storage and performance management systems 
•  Work with the bookkeeper to oversee the annual audit serving as the executive liaison to the independent auditor
• Participate with the Board of Trustees and Executive Director in defining strategic (long term) objectives, plans, and actions
• Lead the staff and volunteers in the preparation of the annual objectives, budget and associated work plans
• Undertake special projects spanning all departments and requiring collaboration with staff at all levels

WORKING HOURS:  Working hours include business hours Monday through Friday from 9a-5p, although work hours will be scheduled for evenings and weekends depending on the needs of the program and agency events.

Compensation:  Salary and benefits are commensurate with experience.

The Delaware Breast Cancer Coalition, Inc. is committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, disability, or Veteran status. 

Interested applicants should submit cover letter, resume, and salary requirements to executivesearch@debreastcancer.org no later than  November 30, 2018.